Movement accountability policy

ARTICLE I - PURPOSE

1. Purpose. The purpose of this Movement Accountability Policy ("Policy") is to ensure that Wikimedia District of Columbia follows the generally accepted best practices for organizational accountability and governance which have been established for member entities within the Wikimedia movement.

2. Intent. In adopting this Policy, it is the intent of Wikimedia District of Columbia to comply with the applicable provisions of the Resolution Regarding Organizational Best Practices, as adopted by the Wikimedia Foundation Board of Trustees on March 31, 2012.

ARTICLE II - GENERAL PROVISIONS

1. Legal Requirements. No provision of this Policy shall be interpreted in a manner that conflicts with any applicable law or regulation. It is the policy of Wikimedia District of Columbia to comply with all applicable laws and regulations at all times.

2. Movement Agreements. The Board of Directors shall enter into, maintain at all times, and fully comply with the legal agreements through which Wikimedia District of Columbia receives recognition as a Wikimedia chapter and authorization to use Wikimedia trademarks.

3. Support for Movement Organizations. It shall be the policy of Wikimedia District of Columbia to support other Wikimedia movement organizations as they build capabilities to achieve program work and fulfill the Wikimedia movement's principles of accountability and transparency.

ARTICLE III - PLANS AND BUDGETS

1. Annual Plan. Wikimedia District of Columbia shall publish an Annual Plan, which shall describe planned programs and activities, as well as corresponding measures of success, metrics, and goals, for the upcoming fiscal year. The Annual Plan shall be prepared and approved by the Board of Directors; shall be published within 30 days of the beginning of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.

2. Annual Budget. Wikimedia District of Columbia shall publish an Annual Budget, which shall describe projected income and expenses for the upcoming fiscal year. The Annual Budget shall be prepared by the Board of Directors and approved by the members of Wikimedia District of Columbia at the Annual Membership Meeting; shall be published within 90 days of the beginning of every fiscal year; and shall be made available on the Wikimedia District of Columbia website.

3. Strategic Plan. Wikimedia District of Columbia shall publish a five-year Strategic Plan, which shall describe long-term priorities, goals, and plans. The Strategic Plan shall be prepared and approved by the Board of Directors; shall be published within 120 days of the beginning of every fifth fiscal year; and shall be made available on the Wikimedia District of Columbia website.

ARTICLE IV - REPORTS

1. Annual Report. Wikimedia District of Columbia shall publish an Annual Report, which shall describe the programs and activities carried out during the prior fiscal year and evaluate the results and impact of said programs and activities against the metrics and goals established in the Annual Plan. The Annual Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.

2. Annual Financial Report. Wikimedia District of Columbia shall publish an Annual Financial Report, which shall include an income statement and a balance sheet, and shall describe major donations, significant grants given and received, and performance against outstanding grants during the prior fiscal year. The Annual Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.

3. Quarterly Activity Reports. Wikimedia District of Columbia shall publish a quarterly Activity Report, which shall describe the programs and activities carried out during the prior fiscal quarter. The quarterly Activity Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.

4. Quarterly Financial Reports. Wikimedia District of Columbia shall publish a quarterly Financial Report, which shall describe income and expenses during the prior fiscal quarter and evaluate said income and spending against the Annual Budget. The quarterly Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.

ARTICLE V - TRANSPARENCY

1. Minutes of Meetings. The minutes of meetings of the Board of Directors and of the members of Wikimedia District of Columbia shall be published on the Wikimedia District of Columbia website.

2. Fundraising. When soliciting funds, Wikimedia District of Columbia shall ensure that communications with potential donors accurately reflect the intended use of those funds.