Difference between revisions of "Advisory committee policy"
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+ | {{color bar header|title=Advisory Committee Policy|toc=yes}} |
| + | ==ARTICLE I – PURPOSE AND SCOPE== |
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| − | ==Content Programs Committee== |
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| + | 1. <u>Purpose</u>. The purpose of this Advisory Committee Policy ("Policy") is to describe the roles of the advisory committees established by the Board of Directors ("Board") of Wikimedia District of Columbia (the "Corporation"). |
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| + | 2. <u>Scope</u>. This Policy applies to all committees established under Article VIII, Section 3 of the Bylaws of the Corporation. It does not apply to standing or special committees established under Article VIII, Sections 1–2 of the Bylaws. |
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| ⚫ | |||
| + | ==ARTICLE II – GENERAL PROVISIONS== |
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| + | 2. <u>Initial Members</u>. No advisory committee shall be considered established until at least three persons have been appointed by the Board to said committee. |
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| − | 3. The Board of Directors is responsible for ensuring that candidates for appointment to the Committee are supportive of the strategic priorities of the Corporation and have experience organizing projects, online or otherwise, dedicated to the improvement of Wikimedia Foundation projects. |
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| + | 3. <u>Authority</u>. Advisory committees shall not be authorized to act on behalf of the Board or the Corporation and shall serve only to advise the Board or to carry out tasks delegated by the Board to such committees. |
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| − | 4. The Committee shall submit monthly reports to the Board of Directors, documenting the activities undertaken by the Committee. The Committee is also responsible for documenting the persons and organizations contacted by the Committee for inclusion in the Corporation's official records. |
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| + | 4. <u>Exhaustive List</u>. The Policy shall be deemed to contain an exhaustive enumeration of advisory committees, and no advisory committee shall be deemed to exist unless such committee is described by the Policy. |
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| − | 5. The Cultural Partnerships Coordinator shall be an ''ex officio'' member of the Committee. |
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| + | ==ARTICLE III – PROGRAM COMMITTEES== |
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| − | 6. The advisory Programs Committee is disbanded. |
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| + | 1. <u>Programs and Partnerships Committee</u>. |
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| ⚫ | : (a) <u>Role</u>. The role of the Programs and Partnerships Committee shall be to advise the Board on programs and associated matters related to the mission and strategic priorities of the Corporation, including, but not limited to, partnerships with other organizations and institutions; and to assist the Board in organizing events and activities, establishing partnerships, and recruiting volunteers. |
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| + | : (b) <u>Member Qualifications</u>. In appointing the members of the Programs and Partnerships Committee, the Board shall seek persons who support the strategic priorities of the Corporation and can provide satisfactory advice on the Corporation's programs and partnerships. |
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| − | + | 2. <u>Public Policy Committee</u>. |
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| + | : (a) <u>Role</u>. The role of the Public Policy Committee shall be to advise the Board on matters of law and public policy as they relate to the mission of the Corporation, to develop expertise and conduct research on these subjects, and to seek partnerships with government agencies. To this end, the Committee shall help facilitate volunteer efforts to improve Wikimedia projects and engage with organizations and individuals on possible projects and proposals. |
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| + | : (b) <u>Member Qualifications</u>. In appointing the members of the Public Policy Committee, the Board shall seek persons who support the mission of the Corporation, who have relevant expertise in the diverse fields informing public policy, and who have experience with government partnerships. |
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| + | : (c) <u>Policy Papers</u>. The Committee may prepare policy papers, including ''amicus'' briefs, in support of public policy positions related to the mission of the Corporation. No such paper may be published, submitted, or be otherwise made available to the public without prior review and approval by the Board, or by a person to whom the Board has delegated the authority to approve such publication. |
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| + | : (d) <u>Lobbying</u>. The Committee shall not advocate for the election or defeat of a political candidate, and no substantial part of the Committee's activities may be dedicated to advocating for or against legislation. |
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| + | ==ARTICLE IV – OTHER COMMITTEES== |
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| − | 1. The Technology Programs Committee shall be an advisory committee to the Board of Directors, and shall consist of several persons who may, but need not be, Directors. |
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| + | 1. <u>Communications Committee</u>. |
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| + | :(a) <u>Role</u>. The role of the Communications Committee shall be to advise the Board on promotional and media matters relevant to the mission or business of the Corporation; and to assist the Board in preparing press releases, blog posts, and other promotional materials. |
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| + | 2. <u>Fundraising Committee</u>. |
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| − | 2. The role of the Technology Programs Committee shall be to advise the Board of Directors on programs and associated matters related to the mission and strategic priorities of the Corporation, specifically with regards to software projects that provide direct or indirect support to projects operated by the Wikimedia Foundation. The Committee shall assist the Board of Directors in organizing events and activities, seeking partnerships, and recruiting volunteers sympathetic to this end. |
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| + | : (a) <u>Role</u>. The role of the Fundraising Committee shall be to advise the Board on fundraising matters relevant to the mission or business of the Corporation; to assist the Board in preparing grant applications and other solicitation materials on behalf of the Corporation; and to assist the Board in soliciting funds on behalf of the Corporation. |
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| + | 3. <u>Governance Committee</u>. |
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| − | 3. The Board of Directors is responsible for ensuring that candidates for appointment to the Committee are supportive of the strategic priorities of the Corporation and have experience organizing open source software-related projects and events, including, but not limited to, hack-a-thons. |
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| + | : (a) <u>Role</u>. The role of the Governance Committee shall be to advise the Board on legal and governance matters relevant to the mission or business of the Corporation; and to assist the Board in preparing and reviewing policies, contracts, and other legal documents. |
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| + | [[Category:Policies]] |
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| − | 4. The Committee shall submit monthly reports to the Board of Directors, documenting the activities undertaken by the Committee. The Committee is also responsible for documenting the persons and organizations contacted by the Committee for inclusion in the Corporation's official records. |
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| − | 5. The advisory Technology Committee is renamed the Technical Infrastructure Committee. |
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| − | |||
| − | ==Community Programs Committee== |
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| − | 1. The Community Programs Committee shall be an advisory committee to the Board of Directors, and shall consist of several persons who may, but need not be, Directors. |
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| − | 2. The role of the Community Programs Committee shall be to advise the Board of Directors on programs and associated matters related to the mission and strategic priorities of the Corporation, specifically with regards to building a community in support of projects operated by the Wikimedia Foundation and with regards to conducting outreach activities promoting participation in such projects. The Committee shall assist the Board of Directors in organizing events and activities, seeking partnerships, and recruiting volunteers to this end. |
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| − | 3. The Board of Directors is responsible for ensuring that candidates for appointment to the Committee are supportive of the strategic priorities of the Corporation and have experience in training Wikimedia project contributors or building volunteer communities. |
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| − | |||
| − | 4. The Committee shall submit monthly reports to the Board of Directors, documenting the activities undertaken by the Committee. The Committee is also responsible for documenting the persons and organizations contacted by the Committee for inclusion in the Corporation's official records. |
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| − | |||
| − | 5. The Social Media Coordinator shall be an ''ex officio'' member of the Committee. |
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Latest revision as of 19:19, 5 June 2016
ARTICLE I – PURPOSE AND SCOPE
1. Purpose. The purpose of this Advisory Committee Policy ("Policy") is to describe the roles of the advisory committees established by the Board of Directors ("Board") of Wikimedia District of Columbia (the "Corporation").
2. Scope. This Policy applies to all committees established under Article VIII, Section 3 of the Bylaws of the Corporation. It does not apply to standing or special committees established under Article VIII, Sections 1–2 of the Bylaws.
ARTICLE II – GENERAL PROVISIONS
1. Composition. Each advisory committee shall consist of several persons who may, but need not, be Directors.
2. Initial Members. No advisory committee shall be considered established until at least three persons have been appointed by the Board to said committee.
3. Authority. Advisory committees shall not be authorized to act on behalf of the Board or the Corporation and shall serve only to advise the Board or to carry out tasks delegated by the Board to such committees.
4. Exhaustive List. The Policy shall be deemed to contain an exhaustive enumeration of advisory committees, and no advisory committee shall be deemed to exist unless such committee is described by the Policy.
ARTICLE III – PROGRAM COMMITTEES
1. Programs and Partnerships Committee.
- (a) Role. The role of the Programs and Partnerships Committee shall be to advise the Board on programs and associated matters related to the mission and strategic priorities of the Corporation, including, but not limited to, partnerships with other organizations and institutions; and to assist the Board in organizing events and activities, establishing partnerships, and recruiting volunteers.
- (b) Member Qualifications. In appointing the members of the Programs and Partnerships Committee, the Board shall seek persons who support the strategic priorities of the Corporation and can provide satisfactory advice on the Corporation's programs and partnerships.
2. Public Policy Committee.
- (a) Role. The role of the Public Policy Committee shall be to advise the Board on matters of law and public policy as they relate to the mission of the Corporation, to develop expertise and conduct research on these subjects, and to seek partnerships with government agencies. To this end, the Committee shall help facilitate volunteer efforts to improve Wikimedia projects and engage with organizations and individuals on possible projects and proposals.
- (b) Member Qualifications. In appointing the members of the Public Policy Committee, the Board shall seek persons who support the mission of the Corporation, who have relevant expertise in the diverse fields informing public policy, and who have experience with government partnerships.
- (c) Policy Papers. The Committee may prepare policy papers, including amicus briefs, in support of public policy positions related to the mission of the Corporation. No such paper may be published, submitted, or be otherwise made available to the public without prior review and approval by the Board, or by a person to whom the Board has delegated the authority to approve such publication.
- (d) Lobbying. The Committee shall not advocate for the election or defeat of a political candidate, and no substantial part of the Committee's activities may be dedicated to advocating for or against legislation.
ARTICLE IV – OTHER COMMITTEES
1. Communications Committee.
- (a) Role. The role of the Communications Committee shall be to advise the Board on promotional and media matters relevant to the mission or business of the Corporation; and to assist the Board in preparing press releases, blog posts, and other promotional materials.
2. Fundraising Committee.
- (a) Role. The role of the Fundraising Committee shall be to advise the Board on fundraising matters relevant to the mission or business of the Corporation; to assist the Board in preparing grant applications and other solicitation materials on behalf of the Corporation; and to assist the Board in soliciting funds on behalf of the Corporation.
3. Governance Committee.
- (a) Role. The role of the Governance Committee shall be to advise the Board on legal and governance matters relevant to the mission or business of the Corporation; and to assist the Board in preparing and reviewing policies, contracts, and other legal documents.