Internal:Privacy policy

Status: Draft

ARTICLE I – PURPOSE

1. Purpose. The purpose of this Policy is to explain how Wikimedia District of Columbia ("Wikimedia DC") collects, uses, and shares your information, including personally identifiable information ("PII").

ARTICLE II – GENERAL PROVISIONS

1. No Selling or Leasing of Data. Unless otherwise stated, we do not publish, sell, trade, or rent collected data. Anonymized information may be used for promotional and fundraising activities. Comments that are provided to Wikimedia DC may be publicly published and may be used in promotional materials. We may use available information to supplement collected data to improve the information we use.

2. Restricted Access. It is Wikimedia DC's policy to limit access to data to staff and volunteers who need to process that information for the purposes described in this Policy. Wikimedia DC does not store credit card information, bank account numbers, or other financial account data sent directly to third-party processing services.

3. Retention of Data. The retention of data is governed by the Record Retention Policy.

ARTICLE II – WEBSITE

(information collected on Wikimedia DC's website)

(information about third-party websites)

ARTICLE III – DONOR PRIVACY

1. Donor Bill of Rights. Wikimedia DC adopts as its policy the Donor Bill of Rights as developed by the Association of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Giving Institute: Leading Consultants to Non-Profits.

2. Data Collected by Wikimedia DC. Data that Wikimedia DC collects from donors may include name, amount donated, address, telephone number, donor comments, e-mail address, and any other personal information provided to us (“Donor Data”). For donations by check, Donor Data also includes the data visible on the check. For donations processed online, Donor Data includes Website User Data. Wikimedia DC uses Donor Data for the purposes of processing payments, communicating with donors about its work, and conducting fundraising and other operations.

3. Data Collected by Payment Processors. Payment processors, as identified by Wikimedia DC's website, have access to Donor Data, as well as access to payment card information as supplied by donors. Wikimedia DC does not have access to payment card information. Use of such services is governed by their respective privacy policies.

4. Use of Donor Data. Wikimedia DC uses Donor Data for the following:

(a) Distributing receipts and thanking donors for donations

(b) Informing donors about upcoming fundraising and other activities

(c) Internal analysis, such as research and analytics

(d) Record keeping

(e) Reporting to applicable government agencies as required by law

(f) Surveys, metrics, and other analytical purposes

(g) Other purposes related to the fundraising operations

5. Disclosure of Donor Identity. We may allow donors the option to have their name publicly associated with their donation unless otherwise requested as part of the online donation process.

ARTICLE IV – OTHER INFORMATION COLLECTED

1. Information Collected at Events.

2. Collection of Wikimedia Username.