Movement accountability policy

ARTICLE I - PURPOSE

1. Purpose. The purpose of this Movement Accountability Policy ("Policy") is to ensure that Wikimedia District of Columbia follows the generally accepted best practices for organizational accountability and governance which have been established for member entities within the Wikimedia movement.

2. Intent. In adopting this Policy, it is the intent of Wikimedia District of Columbia to comply with the applicable provisions of the Resolution Regarding Organizational Best Practices, as adopted by the Wikimedia Foundation Board of Trustees on March 31, 2012.

ARTICLE II - GENERAL PROVISIONS

1. Definitions. As used in this Policy, the following terms have the indicated meaning:

(a) "Bylaws" are the Bylaws of Wikimedia District of Columbia.

(b) "Board of Directors" shall refer to the Board of Directors of Wikimedia District of Columbia, as defined in Article VI of the Bylaws.

(c) "Fiscal year" shall refer to the fiscal year of Wikimedia District of Columbia, as defined in Article X of the Bylaws.

(d) "Secretary" and "Treasurer" shall refer to the corresponding Officers of Wikimedia District of Columbia, as defined in Article VII of the Bylaws.

2. Legal Requirements. No provision of this Policy shall be interpreted in a manner that conflicts with any applicable law or regulation. It is the policy of Wikimedia District of Columbia to comply with all applicable laws and regulations at all times.

3. Movement Agreements. The Board of Directors shall enter into, maintain at all times, and fully comply with the legal agreements through which Wikimedia District of Columbia shall receive recognition as a Wikimedia chapter and authorization to use Wikimedia trademarks.

4. Governance Policies. The Board of Directors shall develop and enact such additional governance policies as may be necessary to fully implement the provisions of this Policy.

ARTICLE III - ANNUAL AND STRATEGIC PLANS

1. Annual Plans. The Board of Directors shall prepare an annual plan, including specific goals and planned program activities, planned budgets and sources of revenue, and an assessment of risks. The annual plan shall be published within 30 days of the beginning of each fiscal year, and shall be made available on the Wikimedia District of Columbia website.

2. Strategic Plans. The Board of Directors shall prepare a five-year strategic plan, including long-term goals and plans for development and an evaluation of mission and vision impact. The strategic plan shall be published within 120 days of the beginning of every fifth fiscal year, and shall be made available on the Wikimedia District of Columbia website.

ARTICLE IV - REPORTS

1. Annual Reports. The Board of Directors shall prepare an annual report, including descriptions of all Wikimedia District of Columbia activities, programs, and partnerships. The annual report shall be published within 30 days of the end of each fiscal year, and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia report aggregation webpage.

2. Annual Financial Reports. The Treasurer shall prepare an annual financial report, including information on major donations, significant grants given and received, and performance against outstanding grants. The annual financial report shall be published within 30 days of the end of each fiscal year, and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia report aggregation webpage.

3. Activity Reports. The Secretary shall prepare an quarterly activity report, including descriptions of activities and events conducted during the prior 90 days, status of current and planned programs, and statistics on membership and organizational activity. The activity report shall be published within 30 days of the end of each fiscal quarter, and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia report aggregation webpage.

4. Minutes of Meetings. The Secretary shall prepare minutes of meetings of the Board of Directors and of the members of Wikimedia District of Columbia. The minutes shall be published within 10 days of approval, and shall be made available on the Wikimedia District of Columbia website.

ARTICLE V - REVIEWS

1. Periodic Reviews. The Board of Directors shall conduct quarterly reviews of program impact, including, at the discretion of the Board of Directors, include self-assessments, peer reviews, and feedback from relevant volunteer communities. A summary of the review shall be published within 30 days of the end of each fiscal quarter, and shall be made available on the Wikimedia District of Columbia website.

2. Annual Reviews. The Board of Directors shall conduct an annual review of performance against the annual plan for the prior fiscal year. A summary of the review shall be published within 90 days of the end of each fiscal year, and shall be made available on the Wikimedia District of Columbia website.

ARTICLE VI - MISCELLANEOUS PROVISIONS

1. Fundraising. When soliciting funds, Wikimedia District of Columbia shall ensure that communications with potential donors accurately reflect the intended use of those funds.

2. Support for Movement Organizations. It shall be the policy of Wikimedia District of Columbia to support other Wikimedia movement organizations as they build capabilities to achieve program work and fulfill the Wikimedia movement's principles of accountability and transparency.