Advisory committee policy

ARTICLE I – PURPOSE AND SCOPE

1. Purpose. The purpose of this Advisory Committee Policy ("Policy") is to describe the roles of the advisory committees established by the Board of Directors ("Board") of Wikimedia District of Columbia (the "Corporation").

2. Scope. This Policy applies to all committees established under Article VIII, Section 3 of the Bylaws of the Corporation. It does not apply to standing or special committees established under Article VIII, Sections 1–2 of the Bylaws.

ARTICLE II – GENERAL PROVISIONS

1. Composition. Each advisory committee shall consist of several persons who may, but need not, be Directors.

2. Initial Members. No advisory committee shall be considered established until at least three persons have been appointed by the Board to said committee.

3. Authority. Advisory committees shall not be authorized to act on behalf of the Board or the Corporation and shall serve only to advise the Board or to carry out tasks delegated by the Board to such committees.

4. Reports. The chair of each advisory committee shall prepare a written report describing the activities undertaken by said committee, and submit said report to the Board in advance of every regular meeting of the Board.

5. Exhaustive List. The Policy shall be deemed to contain an exhaustive enumeration of advisory committees, and no advisory committee shall be deemed to exist unless such committee is described by the Policy.

6. Transition. Any advisory committee established by the Board prior to the adoption of the Policy that is not described by the Policy shall be deemed to have been disbanded.

ARTICLE III – PROGRAM COMMITTEES

1. Content Programs Committee.

(a) Role. The role of the Content Programs Committee shall be to advise the Board on programs and associated matters related to the mission and strategic priorities of the Corporation, specifically with regards to improving content on the projects operated by the Wikimedia Foundation; and to assist the Board in organizing events and activities, seeking partnerships, and recruiting volunteers.

(b) Member Qualifications. The Board shall seek to appoint persons to the Content Programs Committee who support the strategic priorities of the Corporation and have experience organizing activities, online or otherwise, dedicated to the improvement of the Wikimedia projects.

(c) Cultural Partnerships Coordinator. The Cultural Partnerships Coordinator shall be a member of the Content Programs Committee ex officio.

2. Technology Programs Committee.

(a) Role. The role of the Technology Programs Committee shall be to advise the Board on programs and associated matters related to the mission and strategic priorities of the Corporation, specifically with regards to developing software that provides direct or indirect support to the projects operated by the Wikimedia Foundation; and to assist the Board in organizing events and activities, seeking partnerships, and recruiting volunteers.

(b) Member Qualifications. The Board shall seek to appoint persons to the Technology Programs Committee who support the strategic priorities of the Corporation and have experience organizing open source software-related projects and events, including, but not limited to, hack-a-thons.

3. Community Programs Committee.

(a) Role. The role of the Community Programs Committee shall be to advise the Board on programs and associated matters related to the mission and strategic priorities of the Corporation, specifically with regards to building a community in support of the projects operated by the Wikimedia Foundation and with regards to conducting outreach activities to promote participation in such projects; and to assist the Board in organizing events and activities, seeking partnerships, and recruiting volunteers.

(b) Member Qualifications. The Board shall seek to appoint persons to the Community Programs Committee who support the strategic priorities of the Corporation and have experience in training Wikimedia project contributors or building volunteer communities.

ARTICLE IV – OTHER COMMITTEES

1. Communications Committee.

(a) Role. The role of the Communications Committee shall be to advise the Board on promotional and media matters relevant to the mission or business of the Corporation; and to assist the Board in preparing press releases, blog posts, and other promotional materials.

(b) Social Media Coordinator. The Social Media Coordinator shall be a member of the Communications Committee ex officio.

(c) Communications Plan. Each fiscal year, within 60 days of the approval of the Annual Plan, the Communications Committee shall prepare an Annual Communications Plan. The plan shall describe the strategies to be adopted for the purpose of addressing the communication and marketing needs of the Corporation, including, but not limited to, blog posts, activities on social media, and outreach to the press.

2. Fundraising Committee.

(a) Role. The role of the Fundraising Committee shall be to advise the Board on fundraising matters relevant to the mission or business of the Corporation; to assist the Board in preparing grant applications and other solicitation materials on behalf of the Corporation; and to assist the Board in soliciting funds on behalf of the Corporation.

(b) Treasurer. The Treasurer shall be a member of the Fundraising Committee ex officio.

(c) Fundraising Plan. Each fiscal year, within 60 days of the approval of the Annual Budget by the members of the Corporation, the Fundraising Committee shall prepare an Annual Fundraising Plan. The plan shall describe the strategies to be adopted for the purpose of generating sufficient revenue to cover the costs of the Corporation's operations for the given fiscal year, and shall address long-term considerations of the Corporation's fundraising infrastructure and donor constituencies.

(d) Projects and Events Grants. Each fiscal year, within 30 days of the approval of the Annual Budget by the members of the Corporation, the Fundraising Committee shall prepare and submit a grant application to the Wikimedia Foundation's Projects and Events Grants process. The application shall seek funding for some or all of the Corporation’s planned program expenses in accordance with the Annual Budget.

3. Governance Committee.

(a) Role. The role of the Governance Committee shall be to advise the Board on legal and governance matters relevant to the mission or business of the Corporation; and to assist the Board in preparing and reviewing policies, contracts, and other legal documents.

4. Grants Committee.

(a) Role. The role of the Grants Committee shall be to advise the Board on grant-making matters relevant to the mission or business of the Corporation; and to assist the Board in reviewing grant applications submitted to the Corporation.

(b) Treasurer. The Treasurer shall be a member of the Grants Committee ex officio, and shall serve as the Chair of said committee in the same capacity.

5. Technical Infrastructure Committee.

(a) Role. The role of the Technical Infrastructure Committee shall be to advise the Board on technology matters relevant to the mission or business of the Corporation; and to assist the Board in maintaining the technical infrastructure of the Corporation.

(b) Members of Technology Committee. All persons who were members of the Technology Committee prior to the adoption of this Policy shall be deemed to have been appointed to the Technical Infrastructure Committee.