Internal:Strategic plan workspace

This is an unstructured workspace to float ideas regarding the Strategic Plan, 2014–2019.

Strategic priorities

Approved by the Wikimedia DC Board of Directors, September 7, 2013

1. Foster a welcoming and supportive social environment for local and remote Wikimedia volunteers.
2. Empower academic, cultural, and government institutions to contribute content and expertise to Wikimedia projects.
3. Promote women's participation in all aspects of the Wikimedia movement.
4. Cultivate diversity of participation and content on Wikimedia projects.

Every program to date

Current as of February 2014

• Content Donations (various): NARA, 2011; AAA/Federal Art Project, 2011;

• Edit-a-thon (various): MLK Jr. Memorial Library (WLL), October 2011; Wikipedia Loves Libraries at DCPL, November 2011; Fine Art (self-organized), December 2011; DCPL Editing with the Blind, throughout 2012; Smithsonian Institution Archives, May 2012; SAAM, August 2012; Smithsonian Libraries, October 2012; UMD, October 2012; GWU October 2012; UMD Winter Institute, January 2013; SAAM, February 2013; DC Historical Society, March 2013; Archives of American Art, March 2013; GWU, April 2013; Furloughed Feds (self-org), May 2013; National Library of Medicine / WikiProject Medicine, May 2013; NMNH, June 2013; SAAM, July 2013; AAPG Library, October 2013; Laurel Historical Society, November 2013; International Year of Statistics (self-org w/ help of Statistics Without Borders), December 2013; NMWA, February 2014; SAAM/AU, February 2014

• FedFlix (WikiProject Fedflix / Public.Resource.org): A nominally organized online project that has not had dedicated events, to the best of our knowledge

• GLAM Boot Camp (self-organized): April 2013

• GLAM Wiki US Consortium meeting (self-organized): April 2013

• Great American Wiknic (self-organized): June 2011; June 2012; June 2013

• Hackathon (various): Open Data w/ PopVox, December 2011;

• Legislative Data Workshop (Cato Institute): March 2013; June 2013;

• LibraryLab (DCPL): 2011–2012

• Mapping Party (OpenStreetMap): July 2012

• Photo Exhibition / Holiday Party (various): National Press Club, December 2012; SMCDC, December 2013

• Photo Drive (self-organized): September 2012

• Photo Scavenger Hunt (self-organized): Embassies, May 2011; September 2012; September 2013 (Baltimore); September 2013 (Richmond)

• Roundtables: Open Data with Sunlight, June 2012; Internet Freedom with the Embassy of Estonia, April 2012;

• Scanathon (NARA): August 2011; October 2011; with AU, February 2014

• Wiki Loves Capitol Hill (self-organized): April 2013

• Wiki Loves Monuments: September 2012; September 2013

• Wikipedian in Residence: NARA (temporary), 2011–2012; AAA, Summer 2011; NARA (permanent), 2013–present;

• WikiSalon (self-organized): April 2013; May 2013; June 2013; July 2013; August 2013; September 2013; October 2013; February 2014;

• Women Who Wiki Workshop (Amy Senger and Steven Mandzik of 1X57; held at JESS3): June 2011

Tasks done (or will be done) by volunteers

• Administrative
  • Checking PO Box (JH)
  • Participating in board meetings (JH,JG,PM,ETW)
  • Maintaining constituent relationship manager (JH)
• Communications
  • Social media (JH,GS)
  • Answering questions about Wikimedia DC (JH)
  • Writing blog posts (JH)
• Outreach
  • Volunteer recruitment (JH)
  • Representing Wikimedia DC at events and meetings (JH)
  • Following discussions online (SS)
  • Building relationships (JH,SS)
• Program management
  • Event planning (JH,ETW)
  • Event promotion (JH,GS)
  • Developing plans (JH)
  • Volunteering at events (PM,SS)
  • Taking pictures at events (GS)
  • Writing reports of events (JH,ETW)
• Financial
  • Writing grant proposals (JH)
  • Writing budgets (JH,PM)
  • Maintaining records (PM)
  • Develop fundraising plans (JG)
• Public Policy
  • Research and prepare policy papers (PM)

Time spent on activities

• JH: 20-25 hours/week
• PM: 8 hours/week
• SS: 4-5 hours/week
• JG,GS,ETW: 1-2 hours/week

Perceived organizational roles

• Making sure organization moves together
• Fundraiser
• Photographer
• Organizing and sustaining
• Partner and evangelist
• Planner

SWOT

Strengths Good at building relationships with cultural institutions (and gradually at other institutions) Holding regularly scheduled, engaging events with face-to-fact interactions Particularly good at edit-a-thons and large events in general Good website We are a friendly organization, open to new members and free of drama Talented, excited people in our organization Relative gender parity Good organizational governance; effective leadership Good at working with WMF and other Wikimedia organizations in a diplomatic manner Good at reporting events

Weaknesses Experienced Wikimedians moving out of DC We need to be better at sharing information amongst ourselves Engaging with other groups We need more women on the Board We need more people of color participating Linguistic diversity would be good Clearly defined volunteer roles Writing down best practices Over-reliance on WMF funding We do not involve members enough in planning and outreach

Opportunities Tech sector outreach in DC—growing community we need to stay in touch with Open government outreach—we can help them in their mission Progressive community outreach—intrinsic interest in our priority of reducing systemic bias Legislative affairs Participation in international organizations Federal civil service staff Wealthy donors we could reach out to More GLAM partnerships! University and school outreach Community centers Networking at Wikimedia conferences

Threats Too much interest in Wikimedia DC's services and no way to accommodate Shortage of information management infrastructure, causing things to get lost Lack of leadership back-bench Getting funding proposal rejected by WMF Present lack of tax-exempt status Drama in Wikimedia movement Over-reliance on unpaid volunteers; risk of loss of specific leaders in Wikimedia DC Potential lack of awareness of friendly space policy