Internal:Board meeting policy amendment

The Board Meeting Policy is amended as follows:

1. The following text is inserted after Article I:

ARTICLE II - SCHEDULE

1. Regular Meetings. The Board shall hold a regular meeting once every two (2) months, with the first meeting of each fiscal year taking place in the first month of said fiscal year; provided, however, that any regular meeting may be postponed to the following month if necessary.

2. Time and Place of Meetings. The President shall be responsible for determining the time and place of each regular meeting of the Board, and shall announce said time and place no later than four (4) weeks prior to each meeting. Prior to determining the time and place of the meeting, the President shall consult with the Board, and shall employ all reasonable efforts to select a time that is mutually acceptable to all Directors.

3. Special Meetings. The Board shall hold such special meetings as may be called by the President, at such time and place as the President may determine; provided, however, that the President shall not call such meetings unless urgent business is required to be transacted by the Board.

2. Article II is struck in its entirety and replaced with the following text:

ARTICLE III - ORDER OF BUSINESS

1. Standing Order of Business. The standing order of business at regular meetings of the Board shall be as follows:

(a) Approval of the minutes of the previous meeting

(b) Report from the Executive Committee

(c) Reports from other standing and special committees

(d) Scheduled business

(e) Open discussion

2. Specific Order of Business. The Executive Committee shall prepare a specific order of business for each regular meeting of the Board, which shall not be inconsistent with the standing order of business, and which shall be distributed to the Board no later than two (2) weeks prior to said meeting.

3. Scheduled Business. The scheduled business at each regular meeting of the Board shall consist of such items of unfinished business as may have been postponed from a prior meeting, and such items of new business as may have been prepared in advance for consideration at the meeting. The Executive Committee shall be responsible for ensuring that all scheduled business is ready to be presented to the Board for consideration at least two (2) weeks prior to each meeting, and no item shall be entered as scheduled business unless the Executive Committee deems it ready for such consideration.

4. Open Discussion. The open discussion at each regular meeting of the Board shall be an unstructured period for discussion of any matter relevant to the business or mission of Wikimedia District of Columbia as may be brought forward by any Officer or Director of Wikimedia District of Columbia; or by any standing, special, or advisory committee thereof; or by any guest present at the meeting. No substantive business shall be transacted during the open discussion except by the agreement of a majority of those Directors present and voting, and Directors are expected to refrain from proposing such business except in urgent circumstances.

3. Articles III and IV are renumbered as Articles IV and V, respectively