Difference between revisions of "Movement accountability policy"
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| + | {{color bar header|title=Movement Accountability Policy|toc=yes}} |
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==ARTICLE I - PURPOSE== |
==ARTICLE I - PURPOSE== |
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| − | 1. <u>Purpose</u>. The purpose of this Movement Accountability Policy ("Policy") is to |
+ | 1. <u>Purpose</u>. The purpose of this Movement Accountability Policy ("Policy") is to ensure that Wikimedia District of Columbia follows the generally accepted best practices for organizational accountability and governance which have been established for member entities within the Wikimedia movement. |
| − | 2. <u>Intent</u>. In adopting this Policy, it is the intent of Wikimedia District of Columbia to comply with http://wikimediafoundation.org/wiki/Resolution:Organizational_best_practices adopted on |
+ | 2. <u>Intent</u>. In adopting this Policy, it is the intent of Wikimedia District of Columbia to comply with the applicable provisions of the [http://wikimediafoundation.org/wiki/Resolution:Organizational_best_practices Resolution Regarding Organizational Best Practices], as adopted by the Wikimedia Foundation Board of Trustees on March 31, 2012. |
==ARTICLE II - GENERAL PROVISIONS== |
==ARTICLE II - GENERAL PROVISIONS== |
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| + | 1. <u>Legal Requirements</u>. No provision of this Policy shall be interpreted in a manner that conflicts with any applicable law or regulation. It is the policy of Wikimedia District of Columbia to comply with all applicable laws and regulations at all times. |
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| − | * Use volunteer time, donor funds, trademarks, reputation, and other movement resources to achieve the highest possible impact in the pursuit of our vision. |
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| − | * Publicly share details about what you do so that others understand and can learn from your activities. |
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| + | 2. <u>Movement Agreements</u>. The Board of Directors shall enter into, maintain at all times, and fully comply with the legal agreements through which Wikimedia District of Columbia receives recognition as a Wikimedia chapter and authorization to use Wikimedia trademarks. |
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| − | * Fulfill the basic legal and regulatory obligations of their jurisdiction (e.g. reporting, auditing, board structure, etc.). |
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| − | * Sign the necessary legal agreements (e.g. chapter, grant, trademark) to receive movement recognition or use movement resources like the trademarks. |
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| − | * Fulfill all commitments made to our movement (e.g., grants, chapters, fundraising, or trademark agreements). |
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| − | * Develop annual plans that include goals and planned program activities. Best practice includes developing a high-level budget, planned sources of revenue, and an assessment of risks. |
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| − | * For more developed organizations, develop and publish a multi-year strategic plan with goals for the organization's development, with focus on vision impact. |
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| − | * For more developed organizations, adopt core governance policies including a code of conduct for Board and staff that requires at least disclosure of all potential conflicts of interest. |
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| − | * Fulfill the basic transparency and disclosure commitments of their jurisdiction and governing documents. |
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| − | * Publish activity reports frequently. Best practice is publishing reports at least once every 90 days (every 180 days minimum) and linking to reports from http://meta.wikimedia.org/wiki/Reports. |
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| − | * Publish annual plans. Best practice is publishing within 30 days of the beginning of the year and linking to this plan from http://meta.wikimedia.org/wiki/Financial_reports. |
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| − | * Publish annual financial reports. Best practice is publishing within 120 days of the end of the fiscal year to and linking to reports from http://meta.wikimedia.org/wiki/Financial_reports. |
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| − | * Publish minutes of Board meetings and summaries of other organizational activities promptly. Best practice is reporting no later than 30 days after the session. |
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| − | * Publish information on any major donations at least annually. |
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| − | * Regularly publish information on significant grants given, significant grants received, and performance against those grants. |
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| − | * Publish information on any major partnership agreements at least annually. |
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| − | * Movement organizations keep each other updated whenever appropriate on partnership discussions. |
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| − | * Conduct regular reviews of impact. This may include self-assessment, peer review, and feedback from the relevant volunteer community (e.g. editors in the country of a geographic chapter). It may also include a review of annual plans for each organization and the performance against those annual plans. Best practice is completing the annual assessment cycle by May 30 each year, following calendar year reporting but prior to the October start of the annual fundraiser. While the primary goal of this assessment is to assist coaching and continuous improvement, best practices for such a process includes real consequences for continued failure to meet standards including the removal of recognition as part of the Wikimedia movement. |
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| + | 1. <u>Annual Plan</u>. Wikimedia District of Columbia shall publish an Annual Plan, which shall describe planned programs and activities, as well as corresponding measures of success, metrics, and goals, for the upcoming fiscal year. The Annual Plan shall be prepared and approved by the Board of Directors; shall be published within 30 days of the beginning of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the [http://meta.wikimedia.org/wiki/Reports Wikimedia plan and report aggregation webpage]. |
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| + | 2. <u>Annual Budget</u>. Wikimedia District of Columbia shall publish an Annual Budget, which shall describe projected income and expenses for the upcoming fiscal year. The Annual Budget shall be prepared by the Board of Directors and approved by the members of Wikimedia District of Columbia at the Annual Membership Meeting; shall be published within 90 days of the beginning of every fiscal year; and shall be made available on the Wikimedia District of Columbia website. |
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| − | * Organizations that participate as payment processors in the annual fundraising campaign may be required to follow additional practices such as preparing detailed documentation of funds handling procedures and controls, following standards around donor privacy and security of donor data, documenting funds transfer expectations and legal assessment, submitting to the equivalent of a full grant review, and submitting to an annual on-site audit. |
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| + | 3. <u>Strategic Plan</u>. Wikimedia District of Columbia shall publish a five-year Strategic Plan, which shall describe long-term priorities, goals, and plans. The Strategic Plan shall be prepared and approved by the Board of Directors; shall be published within 120 days of the beginning of every fifth fiscal year; and shall be made available on the Wikimedia District of Columbia website. |
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| + | ==ARTICLE IV - REPORTS== |
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| + | 1. <u>Annual Report</u>. Wikimedia District of Columbia shall publish an Annual Report, which shall describe the programs and activities carried out during the prior fiscal year and evaluate the results and impact of said programs and activities against the metrics and goals established in the Annual Plan. The Annual Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the [http://meta.wikimedia.org/wiki/Reports Wikimedia plan and report aggregation webpage]. |
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| + | 2. <u>Annual Financial Report</u>. Wikimedia District of Columbia shall publish an Annual Financial Report, which shall include an income statement and a balance sheet, and shall describe major donations, significant grants given and received, and performance against outstanding grants during the prior fiscal year. The Annual Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the [http://meta.wikimedia.org/wiki/Reports Wikimedia plan and report aggregation webpage]. |
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| + | 3. <u>Quarterly Activity Reports</u>. Wikimedia District of Columbia shall publish a quarterly Activity Report, which shall describe the programs and activities carried out during the prior fiscal quarter. The quarterly Activity Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the [http://meta.wikimedia.org/wiki/Reports Wikimedia plan and report aggregation webpage]. |
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| + | 4. <u>Quarterly Financial Reports</u>. Wikimedia District of Columbia shall publish a quarterly Financial Report, which shall describe income and expenses during the prior fiscal quarter and evaluate said income and spending against the Annual Budget. The quarterly Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the [http://meta.wikimedia.org/wiki/Reports Wikimedia plan and report aggregation webpage]. |
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| + | ==ARTICLE V - TRANSPARENCY== |
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| + | 1. <u>Minutes of Meetings</u>. The minutes of meetings of the Board of Directors and of the members of Wikimedia District of Columbia shall be published on the Wikimedia District of Columbia website. |
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| + | [[Category:Policies]] |
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Latest revision as of 20:27, 15 February 2015
ARTICLE I - PURPOSE
1. Purpose. The purpose of this Movement Accountability Policy ("Policy") is to ensure that Wikimedia District of Columbia follows the generally accepted best practices for organizational accountability and governance which have been established for member entities within the Wikimedia movement.
2. Intent. In adopting this Policy, it is the intent of Wikimedia District of Columbia to comply with the applicable provisions of the Resolution Regarding Organizational Best Practices, as adopted by the Wikimedia Foundation Board of Trustees on March 31, 2012.
ARTICLE II - GENERAL PROVISIONS
1. Legal Requirements. No provision of this Policy shall be interpreted in a manner that conflicts with any applicable law or regulation. It is the policy of Wikimedia District of Columbia to comply with all applicable laws and regulations at all times.
2. Movement Agreements. The Board of Directors shall enter into, maintain at all times, and fully comply with the legal agreements through which Wikimedia District of Columbia receives recognition as a Wikimedia chapter and authorization to use Wikimedia trademarks.
3. Support for Movement Organizations. It shall be the policy of Wikimedia District of Columbia to support other Wikimedia movement organizations as they build capabilities to achieve program work and fulfill the Wikimedia movement's principles of accountability and transparency.
ARTICLE III - PLANS AND BUDGETS
1. Annual Plan. Wikimedia District of Columbia shall publish an Annual Plan, which shall describe planned programs and activities, as well as corresponding measures of success, metrics, and goals, for the upcoming fiscal year. The Annual Plan shall be prepared and approved by the Board of Directors; shall be published within 30 days of the beginning of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.
2. Annual Budget. Wikimedia District of Columbia shall publish an Annual Budget, which shall describe projected income and expenses for the upcoming fiscal year. The Annual Budget shall be prepared by the Board of Directors and approved by the members of Wikimedia District of Columbia at the Annual Membership Meeting; shall be published within 90 days of the beginning of every fiscal year; and shall be made available on the Wikimedia District of Columbia website.
3. Strategic Plan. Wikimedia District of Columbia shall publish a five-year Strategic Plan, which shall describe long-term priorities, goals, and plans. The Strategic Plan shall be prepared and approved by the Board of Directors; shall be published within 120 days of the beginning of every fifth fiscal year; and shall be made available on the Wikimedia District of Columbia website.
ARTICLE IV - REPORTS
1. Annual Report. Wikimedia District of Columbia shall publish an Annual Report, which shall describe the programs and activities carried out during the prior fiscal year and evaluate the results and impact of said programs and activities against the metrics and goals established in the Annual Plan. The Annual Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.
2. Annual Financial Report. Wikimedia District of Columbia shall publish an Annual Financial Report, which shall include an income statement and a balance sheet, and shall describe major donations, significant grants given and received, and performance against outstanding grants during the prior fiscal year. The Annual Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal year; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.
3. Quarterly Activity Reports. Wikimedia District of Columbia shall publish a quarterly Activity Report, which shall describe the programs and activities carried out during the prior fiscal quarter. The quarterly Activity Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.
4. Quarterly Financial Reports. Wikimedia District of Columbia shall publish a quarterly Financial Report, which shall describe income and expenses during the prior fiscal quarter and evaluate said income and spending against the Annual Budget. The quarterly Financial Report shall be prepared by the Executive Committee and approved by the President; shall be published within 30 days of the end of each fiscal quarter; and shall be made available on the Wikimedia District of Columbia website and on the Wikimedia plan and report aggregation webpage.
ARTICLE V - TRANSPARENCY
1. Minutes of Meetings. The minutes of meetings of the Board of Directors and of the members of Wikimedia District of Columbia shall be published on the Wikimedia District of Columbia website.
2. Fundraising. When soliciting funds, Wikimedia District of Columbia shall ensure that communications with potential donors accurately reflect the intended use of those funds.