Internal:Annual budget (2024–2025)

This budget lists Wikimedia DC's planned revenues and expenses for its fiscal year, which began on October 1, 2024 and will end on September 30, 2025. Figures are estimates. WMDC uses accrual basis accounting, which means we record revenue when it is earned and expenses when they are incurred, regardless of when cash is exchanged, in order to effectively match revenues with expenses. Members with questions about the budget should contact Treasurer [at] wikidc.org.

Summary

Cash flow
	Cash at start of fiscal year	$260,156		Bank balance at end of Sept 30, 2024. Does not include small amounts in Paypal, receivables, or payables. Past revenue came from grants, contracts, memberships, and donations. This figure includes encumbered but yet unspent funds from prior-year grants and grant funds administered under fiscal sponsorship agreements, notably the one financing WikiConference North America.
	Cash at end of fiscal year, projected	$83,996		Estimated on the assumption that revenues and expenses are as budgeted below.
Revenue
	Unrestricted revenue	$10,500		A list of unrestricted revenue sources is provided below.
	Restricted revenue	$116,540		A list of restricted revenue sources is provided below.
	Total revenue	$127,040
Expenses
	Program expenses	$272,000		A list of program expenses is provided below.
	Administrative expenses	$31,200		A list of administrative expenses is provided below.
	Total expenses	$303,200

Revenue

Restricted revenue
	Grants	$116,540		Annual chapter grant from WMF
Unrestricted revenue
	Member dues and donations	$1,000
	Contracts	$6,500		Smithsonian American Woman's History Museum
	Total unrestricted revenue	$7,500
	Total revenue	$124,040

Expenses

Program costs
	Local and institutional partnerships	$80,000		Salary and fringe costs for one full-time staff position, Wikimedia DC's Programs and Partnerships Manager, who also supports most of the other programs.
	Wikimedia partnerships	$5,000		Costs for staff travel and for North American WikiConference and Hub partnership activities
	WikiConference North America 2024	$90,000		Annual conference held in October 2024 in Indianapolis funded by WMF conference grant
	Wiki Science Competition	$2,000		Biennial prizes for new scientific photographs uploaded to Wikimedia Commons
	GLAM Camp	$70,000		Special training event for gallery, library, archive, and museum professionals on Wikimedia. Already funded by Newmark Foundation grant.
	Strategic Planning	$25,000		For consultant to help frame and align chapter practices with opportunities and stakeholder interests
	Total program costs	$272,000
Administrative costs
	Accounting/controller/bookkeeping services	$24,000		A new accounting specialist on contract and QuickBooks services; ongoing costs are expected to be lower in future years
	Other administrative expenses	$7,200		Includes coworking membership at OpenGovHub for occasional meetings and editathons; rental fees for P.O. Box 9822, Washington, DC 20016; Internet hosting and domain name registrations; Zoom video meeting services; bank and Paypal fees; tax filings and business registrations; Gusto payroll service; ElectionBuddy election service
	Total administrative costs	$31,200

Notes

• The start-of-fiscal-year bank balances reflect recent revenues from (1) An 18-month grant received from the WMF covering regular costs through the end of calendar 2024; (2) A WMF grant for our chapter to fiscally sponsor WikiConference North America 2024; (3) A Newmark Foundation grant to support partnerships with cultural and journalistic institutions.

• The annual grant from WMF covering calendar 2024 is documented here and the grant for calendar 2025, which was approved in early December 2024, is documented here.

• "Restricted" funds are those coming from a grant that restricts the expenditures of the chapter. "Unrestricted" funds come from donations, memberships, and performance-based contracts.

• Wikimedia DC's Board of Directors approved totals in the draft budget above at its meeting on 2 December 2024. The budget will be considered for approval by the membership as part of the Board election in December 2024.