Draft Annual Budget for Fiscal Year 2024–25

This budget lists Wikimedia DC's planned revenues and expenses for its fiscal year, which began on October 1, 2024 and will end on September 30, 2025. Figures are estimates.

Summary

Cash flow
	Cash at start of fiscal year	$260,156		Bank balance at end of Sept 30, 2024. Does not include small amounts in Paypal, receivables, or payables. Past revenue came from grants, contracts, memberships, and donations. This figure includes unspent funds from prior-year grants and grant funds administered under fiscal sponsorship agreements, notably the one financing WikiConference North America.
	Cash at end of fiscal year, projected	$xxx		Estimated on the assumption that revenues and expenses are as budgeted below.
Revenue
	Unrestricted revenue	$10,500		A list of unrestricted revenue sources is provided below.
	Restricted revenue	$116,540		A list of restricted revenue sources is provided below.
	Total revenue	$127,040
Expenses
	Program expenses	$195,000		A detailed list of program expenses is provided below.
	Administrative expenses	$8,450		A detailed list of administrative expenses is provided below.
	Total expenses	$203,450

Revenue

Restricted revenue
	Grants	$116,540		Anticipated annual chapter grant from WMF
Unrestricted revenue
	Member dues and donations	$1,000
	Contracts	$6,500		Smithsonian American Woman's History Museum
	Total unrestricted revenue	$7,500
	Total revenue	$124,040

Expenses

Program costs
	Local and institutional partnerships	$80,000		Salary and fringe costs for one full-time staff position, Wikimedia DC's Programs and Partnerships Manager
	Wikimedia partnerships	$5,000		Costs for staff travel and for North American WikiConference and Hub partnership activities
	WikiConference North America 2024	$90,000		Annual conference held in October 2024 in Indianapolis funded by WMF conference grant
	Wiki Science Competition	$2,000		Biennial prizes for new scientific photographs uploaded to Wikimedia Commons
	GLAM Camp	$70,000		Special training event for gallery, library, archive, and museum professionals on Wikimedia. Funded by Newmark Foundation grant.
	Strategic Planning	$25,000		For consultant to help frame and align chapter practices with opportunities and stakeholder interests
	Total program costs	$272,000
Administrative costs
	Finance
		Accounting	$4,400	QuickBooks Online subscription and accountant
		Payroll service	$950	Gusto payroll service
		Transaction fees	$150	PayPal and bank wire fees
		Total finance costs	$5,500
	Legal costs		$200	Tax filings and business registrations
	Coworking space		$900	Shared space for occasional editathons and meetings at OpenGovHub, affiliated with WMF's existing membership, starting in December 2023
	Post office box and postage		$250	Rental fees for P.O. Box 9822, Washington, DC 20016
	Technology		$1,600	Hosting and domain name registrations
Total administrative costs			$8,450

Notes

The start-of-fiscal-year bank balances reflect recent revenues from (1) An 18-month grant received from the WMF covering regular costs through the end of calendar 2024; (2) A WMF grant for our chapter to fiscally sponsor WikiConference North America 2024, for which most expenses occurred in fall 2024; (3) A Newmark Foundation grant to support partnerships with cultural and journalistic institutions.

The annual grant is documented here, and the Movement Strategy Implementation grant here and here. The ARTT Guide project is described here. It is funded largely by a National Science Foundation grant.

Restricted funds are tied to a grant that restricts our expenditures. Unrestricted funds come from donations, memberships, and performance-based contracts.

Wikimedia DC's Board of Directors approved the above draft budget at its meeting on 2 December 2024. The budget will be considered for approval by the membership as part of the Board election in December 2024.