Expense reimbursement

Individuals may seek reimbursement from Wikimedia District of Columbia for expenses incurred in connection with an official organization activity, or for an expense done on behalf of the organization. Note that all reimbursements must be approved before they can be disbursed. The expense reimbursement policy describes in full the rules and procedures governing expense reimbursement.

To be reimbursed for expenses incurred through the grants program, please use the Grant Report Form instead.

Prohibited requests

Wikimedia District of Columbia will immediately reject any request that constitutes an inappropriate use of donor funds or would otherwise jeopardize our status as a 501(c)(3) tax-exempt organization. This includes expenses related to political activities and electioneering, as well as personal expenses not covered by a per diem arrangement. Additionally, you will not be reimbursed if such reimbursement would pose a conflict of interest (for instance, if you bought a product from a business you own and then you seek reimbursement for that expense.)

Process

To request reimbursement, submit a completed expense claim form to treasurerwikimediadc.org no later than 30 days after the expense is claimed. Be sure to include supporting documentation such as receipts. You will be contacted by Wikimedia DC once your request is approved, and you will be sent reimbursement within 30 days of that notice. You will also receive a notice if your request is not approved.