Grant application: Cascadia Wikimedians User Group Quick Start Grant

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Status: Completed

Personal information

Please tell us a little about yourself. If you are uncomfortable with posting any of the requested information publicly, please contact the Grants Committee for assistance.

(1) What is your name?
User:Pine, applying on behalf of Cascadia Wikimedians User Group
(2) What is your email address?
Please use the "email this user" feature to protect from spam
(3) Do you currently reside in the United States? If not, please specify your country of residence.
Yes, I live in the United States
(4) Are you requesting this grant on behalf of an organization or group? If so, please provide the name of the group.
Cascadia Wikimedians User Group

Description of purpose

Please tell us a little about the project or activity for which you are requesting funding. Please provide enough detail to allow us to evaluate how your request aligns with our charitable mission.

(5) What is the purpose for which the funding will be used?
Quick-start funding for Cascadia Wikimedians User Group. We are reqesting expedited funding because we have a coupon for 50% off of the first 6 months of the accounting software that we intend to use. The coupon expires January 31.
(6) How does this purpose align with our mission?
Cascadia Wikimedians User Group intends to be a nonprofit, educational, regional affiliate of the Wikimedia movement in Oregon, Washington State, and British Columbia. For more information, please see our goals and Annual Plan which we are currently discussing: [1]

Grant financials

Please tell us a little about the funding you need. To expedite review of your application, please provide as much detail as possible.

(7) How much funding do you need?
(8) When will you need funding?
I need to know that a commitment has been made by January 31st to reimburse the expenses. I am willing to spend funds personally and be reimbursed later if I have a commitment that the funds will be reimbursed in a reasonably timely manner.
(9) What specific costs will the funding cover?

Approximate budget breakdown follows:

1. Two months of Xero subscription, after discount, plus tax: $33

  • Actual cost for Feb: $14.03 + 9.5% sales tax = $15.36
  • Actual cost for March: $15 + 9.5% sales tax = $16.43
  • Actual total: $31.79
Receipts available: Yes for original bills, no for tax payments. The sales and use tax will be paid annually so amount will be paid with our 2015 full year taxes.

2. Two months of Impact HUB rent, for 2 days each month: $70 $42 after discount 3. Two months of Impact HUB mailbox rent: $50 $30 after discount

  • Actual subtotal cost: $72 after discounts
Receipts available: yes

4. State of Washington business license, including $19 processing fee and $5 trade name fee: $24

  • Actual subtotal: $19 (trade name $5 not needed)
Receipt available: yes, combined with City of Bellevue registration

5. State of Washington Secretary of State nonprofit corporation registration: $30

  • Actual sutotal: $30.46 including $0.46 postage
Receipt available: no, but Secretary of State registration document is available and was required for us to set up a bank account

6. City of Seattle registration: $110

  • Actual subtotal: $112 including mandatory $2 "convenience fee" for online filing
Receipt available: yes

7. City of Bellevue registration: $86

  • Actual subtotal: $87
Receipt available: yes, combined with State of Washington business license

8. Initial refundable bank deposit with BECU: $5

  • Actual subtotal: $5
Receipt available: no, but screenshot of bank info has been provided.

9. High-security checkbook from BECU: $35

  • Actual subtotal: $42.75 including shipping
Receipt available: no, but screenshot of bank info has been provided.

Amendment: use of remaining funds (approximately $48 $33 $43) for purchase and shipping of business cards for distribution to people like students, professors, librarians, and institutional partners.

  • Receipt available: the receipt for the initial purchase of $8.20 is available; receipt of $4.12 for sending business cards to Another Believer is available. Later, larger purchase ($52.72) appears as an amount due on Pine's credit card. No receipt was emailed. The business card cost that is in excess of this will be withdrawn from the remaining CWUG funds. So:

Total cost of ($8.20+$4.12+$52.72=$65.04). DC portion: $33 $43. Remaining balance to be billed to unrestricted CWUG funds: $22.04

Actions pending as of March 27:

  • Waiting for the checkbook cost to clear from Online Banking. done as of 6/22
  • Waiting for Pine's credit card statement that shows the larger business card purchase. done as of 6/22
  • Waiting for the ability to calculate and pay sales tax online. done as of 6/22

Thank you,

--Pine (talk) 21:25, 21 January 2015 (EST)

  • An additional "thanks for your consideration" from me as well. -Another Believer (talk) 10:57, 22 January 2015 (EST)

Updated --Pine (talk) 21:46, 27 March 2015 (EDT)

Updated again --Pine (talk) 03:18, 23 June 2015 (EDT)