Difference between revisions of "Reimbursement"
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Individuals may seek reimbursement from Wikimedia District of Columbia for expenses incurred in connection with an official organization activity, or for an expense done on behalf of the organization. Note that all reimbursements must be approved before they can be disbursed. The [[expense reimbursement policy]] describes in full the rules and procedures governing expense reimbursement. |
Individuals may seek reimbursement from Wikimedia District of Columbia for expenses incurred in connection with an official organization activity, or for an expense done on behalf of the organization. Note that all reimbursements must be approved before they can be disbursed. The [[expense reimbursement policy]] describes in full the rules and procedures governing expense reimbursement. |
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| + | '''To request reimbursement''': [https://podio.com/webforms/14299915/958880 Expense Claim Form] |
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| − | '''To be reimbursed for expenses incurred through the [[grants]] program, please use the [[Media:Grant Report Form - Wikimedia DC.pdf|Grant Report Form]] instead.''' |
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==Prohibited requests== |
==Prohibited requests== |
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| − | Wikimedia District of Columbia will |
+ | Wikimedia District of Columbia will reject reimbursement requests that would use donor funds inappropriately or would jeopardize its status as a 501(c)(3) tax-exempt organization. This includes expenses related to political activities and electioneering, or personal expenses not covered by a ''per diem'' arrangement. Conflict-of-interest provisions also apply, e.g. if someone bought a product from a business they own. |
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| − | ==Process== |
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| − | To request reimbursement, submit a completed '''[[Media:Expense Claim Form.pdf|expense claim form]]''' to president{{@}}wikimediadc.org '''no later than 30 days''' after the expense is claimed. Be sure to include supporting documentation such as receipts. You will be contacted by Wikimedia DC once your request is approved, and you will be sent reimbursement within 30 days of that notice. You will also receive a notice if your request is not approved. |
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[[Category:Documentation]] |
[[Category:Documentation]] |
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Latest revision as of 20:23, 15 July 2023
Individuals may seek reimbursement from Wikimedia District of Columbia for expenses incurred in connection with an official organization activity, or for an expense done on behalf of the organization. Note that all reimbursements must be approved before they can be disbursed. The expense reimbursement policy describes in full the rules and procedures governing expense reimbursement.
To request reimbursement: Expense Claim Form
Prohibited requests
Wikimedia District of Columbia will reject reimbursement requests that would use donor funds inappropriately or would jeopardize its status as a 501(c)(3) tax-exempt organization. This includes expenses related to political activities and electioneering, or personal expenses not covered by a per diem arrangement. Conflict-of-interest provisions also apply, e.g. if someone bought a product from a business they own.