Annual Report for Fiscal Year 2013–14

This report describes the activities of Wikimedia District of Columbia during Fiscal Year 2013–14, covering the period from October 2013 through September 2014.

Programs

At the beginning of the 2013–14 fiscal year, Wikimedia DC realigned its program structure to reflect the three interconnected factors that make the Wikimedia movement a success: content, technology, and community. As described in Wikimedia DC's annual plan:

The aim of Wikimedia DC is to make free content available to the world. The development and promotion of technology gives us tools to distribute free content. Most importantly, building a vibrant community makes all of this possible.

Content

Over the course of the fiscal year, Wikimedia DC supported a total of 21 edit-a-thons in partnership with 13 separate cultural, academic, and professional institutions, including the Smithsonian Institution, the National Archives and Records Administration, the Library of Congress, the University of Delaware, the University of Maryland, George Washington University, the National Museum of Women in the Arts, the Phillips Collection, the Laurel Historical Society, the D.C. Historical Society, the American Statistical Association, the American Chemical Society, and Frederick County Public Libraries.

Edit-a-Thons by Month	Edit-a-Thons by Partner Institution
1 2 3 4 5 Q1 Q2 Q3 Q4	1 2 3 4 5 6 7 8 9 10 Q1 Q2 Q3 Q4   Smithsonian Institution   National Museum of Women in the Arts   Laurel Historical Society   D.C. Historical Society   American Statistical Association   Library of Congress   University of Delaware   National Archives   Frederick County Libraries   George Washington University   Phillips Collection   American Chemical Society   University of Maryland
Average Edit-a-Thon Attendance by Month
5 10 15 20 25 30 Q1 Q2 Q3 Q4

The edit-a-thons were attended by a total of 137 volunteer participants, who collectively made 1019 edits to Wikipedia and other Wikimedia projects, adding a total of 290,453 bytes of content. Of these, 276 edits, corresponding to 64,599 bytes of content content, were made by newcomers, while 743 edits, corresponding to 225,854 bytes of added content, were made by experienced editors.

We additionally held one scan-a-thon with the National Archives and Records Administration, resulting in digitizing 100 records.

In July, Wikimedia DC launched Wikipedia Summer of Monuments, a three-month long campaign focused on reaching out to cultural and historical organizations in the Southern United States while encouraging volunteers to upload photographs of historic sites throughout the United States. During the campaign we met with representatives from the Kentucky Historical Society, Kentucky Department for Libraries and Archives, Kentucky Heritage Council, and numerous state officials in North Carolina. We encouraged these organizations to release their photographs under an open license and we have helped facilitate mass uploads of collections we know to be available under an acceptable license. Over the summer, over 10,000 photographs were uploaded by volunteers, including 1,000 through the direct efforts of our outreach efforts. Though the summer is over, our efforts are just beginning. We look forward to continued outreach to the cultural sector as we engage them as partners in free knowledge.

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  Edit-a-thon at the Smithsonian Libraries, October 2013

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  Edit-a-thon at the Laurel Museum, November 2013

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  Edit-a-thon at the National Museum of Women in the Arts, February 2014

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  BBC interviewer at Wikimedia DC's Women in the Arts editathon, March 2014

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  Edit-a-thon at the University of Delaware, April 2014

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  Edit-a-thon at the Frederic County Public Libraries, June 2014

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  Edit-a-thon at the University of Maryland, August 2014

Technology

Over the course of the fiscal year, Wikimedia DC supported 3 hack-a-thons in partnership with the Smithsonian Institution, the Sunlight Foundation, and the National Archives and Records Administration. Our two Open Government WikiHack events focused on the topic of open government data, including the use of Wikidata as a bridge between open data repositories and Wikipedia entries, such that in the long term, tools could be developed to automatically update Wikipedia articles. Our first Open Government WikiHack focused on the open-government repositories published by the Sunlight Foundation, while the second one at the National Archives focused on data repositories which they publish. We invited James Forrester to deliver an instructional lecture on Wikidata during our second Open Government WikIHack at the National Archives.

Projects developed our hack-a-thons include:

• National Archives authority data, including the importation of author ID numbers into Wikidata. With the help of a script, we were able to import NARA ID numbers into Wikidata en masse, allowing for their use in Wikipedia articles alongside other authority controls such as VIAF. The source code for the script is available on GitHub.
• Sunlight Foundation API data, involving the myriad data repositories made available by the Sunlight Foundation. Their data was used for creating entries on Wikidata on sessions of the United States Congress, such as the 112th United States House of Representatives, and helped to improve some Wikipedia articles.
• A tool comparing different disease descriptions, using data from the National Library of Medicine as a source. The idea was developed on the event's HackPad, but technical limitations impeded further development.

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  Hack-a-thon at the Luce Foundation Center, November 2013

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  Hack-a-thon at the National Archives, April 2014

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  Hack-a-thon at the National Archives, April 2014

Community

Wikimedia DC partnered with Wikimedia New York City to organize the inaugural WikiConference USA. Approximately 250 people from throughout the United States, as well as a handful of Canadians, participated in the three-day event, which featured four keynote speakers and several panels, presentations, and discussions on all manner of topics affecting the Wikimedia community, including the gender gap, paid editing, on-wiki policy and procedure, and offline outreach.

In August, Wikimedia DC hosted its first Workshop Facilitator Training. The event brought together 12 active Wikimedians from across the United States and taught them personalized techniques for executing projects in their existing communities. Early feedback from the attendees was overwhelmingly positive.

We also hosted several meetups throughout the year, including WikiSalons during the week and dinner meetups on the weekends.

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  Attendees at WikiConference USA, May 2014

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  Session at WikiConference USA, May 2014

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  Session at WikiConference USA, May 2014

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  Attendees at WikiConference USA, May 2014

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  Attendees at WikiConference USA, May 2014

Public policy

This year the chapter established a committee on public policy issues. One of the committee's goals is to bring our unique perspective and needs as Wikipedians to the government agencies that are involved in issues that affect us. The committee's first initiative was to participate in a roundtable panel for the US Copyright Office on orphan works, works whose copyright holder cannot be identified or located, so permission to use the work cannot be obtained. Wikimedia DC also submitted official written comments on legislative proposals to handle these orphan works. This was our first official advice to a government agency.

In addition, the Public Policy Committee did activities related to fostering good relations to Congress and its staff. Wikimedia DC volunteers met with House and Senate staffers on Capitol Hill for briefings on subjects of mutual interest, including copyright rules and support for making cultural content freely available online. More recently, Wikimedia DC and the Cato Institute hosted a panel on Wikipedia editing for Congressional staff. The event received significant press coverage in light of the ongoing controversies surrounding Congressional editing, and we later published a blog post on the subject of Congressional staff making edits to Wikimedia.

Committee members attended a Supreme Court case on software patents, Alice Corp. v. CLS Bank International, and we wrote most of the English Wikipedia article about it. In addition, our chapter joined the Congressional Data Coalition, the first organization outside the Wikimedia family that we have joined.

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  Day of Capitol Hill briefings

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  Badge for entry to Congressional buildings for Capitol Hill briefings

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  Representing Wikimedia DC

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  Wikimedia DC's comments on orphan works to Copyright Office

Organizational development

Membership

At the end of Fiscal Year 2013–14, Wikimedia DC had 72 members, corresponding to a 18% increase from the beginning of the year.

Governance

During Fiscal Year 2013–14, Wikimedia DC continued to develop its governance practices as a key element of its organizational growth strategy. Over the course of the year, Wikimedia DC adopted several new policies, including an Advisory Committee Policy, an Ethics Policy, a Fiscal Control Policy, a Technology Access Policy, a Travel Policy, a Volunteer Policy, and a Whistleblower Policy, as well as amending a number of existing policy in light of the organization's changing circumstances.

In addition, the Wikimedia DC Board created two new standing committees, the Executive Committee and the Safe Space Committee, as well as four additional advisory committees, the Communications Committee, the Content Programs Committee, the Public Policy Committee, and the Technology Programs Committee.

Grantmaking

Wikimedia DC provides small grants to individuals, community groups, and nonprofit organizations to fund activitie aligned with our mission to advance general knowledge and to collect, develop, and disseminate educational content under a free license or in the public domain.

In Fiscal Year 2013–14, Wikimedia DC received six grant applications with a total value of $1,753.72 from individuals and organizations across the United States. Based on these applications, five grants (corresponding to 83.3% of the submitted applications) with a total value of $1,403.72 (corresponding to 80.0% of the total amount requested) were approved and funded. The grants provided by Wikimedia DC were used to fund activities and events in Laurel, Maryland; Boston, Massachusetts; Brooklyn, New York; and Portland, Oregon.

Measures of success

As part of the Annual Plan for Fiscal Year 2013–14, Wikimedia DC identified a number of key metrics for its programs and set specific goals for each metric.

	Metric	Goal	Result	Notes
	Number of institutional partners	8 institutions	13 institutions
	Number of new institutional partners	2 new institutions	6 new institutions	New partner institutions this fiscal year included the Library of Congress, the University of Delaware, the Phillips Collection, the American Statistical Association, the American Chemical Society, and Frederick County Public Libraries.
	Number of Smithsonian events	6 events	6 events
	Total number of edit-a-thon participants	50 volunteer participants	137 volunteer participants
	Total time spent editing by edit-a-thon participants	700 volunteer hours
	Number of articles created or improved	175 articles
	Number of scan-a-thons	2 scan-a-thons	1 scan-a-thon
	Number of documents digitized at scan-a-thons	50 documents	100 documents
	Number of hack-a-thons	3 hack-a-thons	3 hack-a-thons
	Number of technical projects developed at hack-a-thons	2 projects	3 projects	Projects developed this fiscal year included a National Archives authority data tool, a Sunlight Foundation API data tool, and a tool for comparing disease descriptions.
	Number of social events	24 events	15 events
	Number of flagship events	4 events	3 events	Flagship events held this fiscal year included the 2013 Annual Meeting, the 2013 Wiki Loves Monuments reception, the 2014 Great American Wiknic, and the "Wikipedia and YOUR History" presentation.

Benefactors

Wikimedia DC programs are made possible in part by the generous contributions of our members. Member contributions are collected through a tiered sponsor membership program, which allows members to donate additional funds to support Wikimedia DC activities when establishing or renewing their memberships. Wikimedia DC expresses its sincere gratitude towards these sponsor members for their contributions:

Gold Sponsors: James Hare, Kirill Lokshin, Peter Meyer, John Sadowski

Silver Sponsors: Georgina Bath, Vijay Goswami, Christopher Maloney, Elaine Meyer, Diane Shaw, Sarah Stierch

Bronze Sponsors: Christopher Alhambra, Jim Carpenter, Meghan Ferriter, Peter Hess, Stephen Katsurinis, Christopher Licciardi, Scott Miller, Jake Orlowitz, Nicholas Papacostas, John Rogers, Sage Ross, Misty Sweet, Jacqueline Taylor, Joshua Westgard